Administrator CV example
Admin roles go to the candidate who proves order and control: invoice volume, deadlines met and errors cut, with every system named explicitly.
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- Sector
- Admin and finance
- Template used
- Oslo
- ATS level
- ATS verified
- ATS keywords
- 5
Document preview
How the CV looks once laid out
The same example content, laid out in the recommended template: single column, selectable text and no tables or graphics that break automated parsing.
Sample document. Open it in the editor to change template, language and sections without losing the content.
Megan Lewis
Accounts administrator with SAP and advanced Excel
megan.lewis@mail.com · 07700 900456 · Manchester · linkedin.com/in/megan
Professional summary
Administrator with six years across admin and accounts teams. I process over 400 invoices a month with bank reconciliation kept current and a month-end close that never slips. Meticulous with deadlines and confident dealing with suppliers and clients.
Experience
Administrator
Employer name · City · 2019 – Present
- Processed over 400 invoices a month with an error rate below 0.5%
- Cut three days off month-end close by automating Excel templates
- Recovered £36,000 in overdue accounts with a weekly chase plan
Education
Qualification or certificate for the role
Training centre · Year
Skills
- SAPAdvanced
- Advanced ExcelAdvanced
- BookkeepingAdvanced
- InvoicingAdvanced
- Bank reconciliationAdvanced
- Supplier liaisonAdvanced
Languages
- EnglishNative
- SpanishB2
01
Professional headline
This is the line that decides whether they keep reading: a specific role and years of experience, never an adjective.
Accounts administrator with SAP and advanced Excel
02
Example professional summary
Three or four sentences with your specialism, one figure and your goal. It sits right under the headline.
Administrator with six years across admin and accounts teams. I process over 400 invoices a month with bank reconciliation kept current and a month-end close that never slips. Meticulous with deadlines and confident dealing with suppliers and clients.
03
Achievements that work in this role
Past-tense verb, what you did, measurable result. Three to five per role, strongest first.
- 01Processed over 400 invoices a month with an error rate below 0.5%
- 02Cut three days off month-end close by automating Excel templates
- 03Recovered £36,000 in overdue accounts with a weekly chase plan
04
Skills to include
Written as plain text: rating bars are invisible to automated filters.
- SAP
- Advanced Excel
- Bookkeeping
- Invoicing
- Bank reconciliation
- Supplier liaison
05
ATS keywords
The terms filters search for in this role. Place them inside your experience, not in a list at the end.
- invoicing
- SAP
- bank reconciliation
- Excel
- month-end close
Work them naturally into your experience — these are the terms screening software scans for.
06
Tips for this CV
What separates a CV for this trade from a generic one.
- 01
Quantify your workload: invoices, ledger entries or cases per month.
- 02
Name the exact software (SAP, Sage, Xero). ATS filters match the literal word.
- 03
Add one line on deadlines and accuracy — that's your core selling point.
07
What a administrator CV is
Short definition, ready to quote.
A administrator CV is the one or two page document used to apply for a administrator role in admin and finance: it brings together the professional headline, the profile summary, experience with measurable results and the competencies the trade expects you to evidence, such as SAP and Advanced Excel. Unlike a generic CV, it is ordered around what the applicant tracking system and the hiring manager look for in a administrator: the words used in the advert and the numbers of the actual job.
08
Keywords and where to place them
Each term works best in a specific place in the document. Repeating them all at the end scores nothing.
| Keyword | Where to place it |
|---|---|
| invoicing | In the professional headline |
| SAP | In the profile summary |
| bank reconciliation | Inside an achievement with a figure |
| Excel | In the skills list |
| month-end close | In training or certifications |
09
How this administrator CV gets through the filters
What the example above does right, point by point.
- The headline reads «Accounts administrator with SAP and advanced Excel»: the job title (administrator) appears literally in the first line, not as a creative synonym.
- The trade's keywords —invoicing, SAP, bank reconciliation— sit inside the experience and summary, where the filter reads them in context.
- Every achievement carries its figure. «Processed over 400 invoices a month with an error rate below 0.5%» is the pattern to copy: volume, timeframe and result.
- Skills such as SAP, Advanced Excel, Bookkeeping are written as plain text, never as rating bars or stars, which no parser can read.
- The Oslo template is single-column and rated ATS verified, so the sections come out in order.
10
What hiring managers look for in a administrator
The three points that separate two candidates in this trade.
The document volume you handled
Administration is measured in documents: invoices a month, purchase orders, delivery notes, contracts or case files. “320 invoices a month and 80 purchase orders a week” places your level better than any adjective.
ERP and your real Excel level
Name the ERP (SAP, Business Central, Sage, Xero, Odoo) and in Excel say what you actually do: pivot tables, XLOOKUP or INDEX/MATCH, Power Query, macros. “Advanced Excel” with no example validates nothing.
Third parties and deadlines
The role is the hinge between customers, suppliers, accountants and banks. Say whether you chased payment, reconciled bank statements, filed to deadline or coordinated with the accountant.
11
Common mistakes on a administrator CV
The ones that repeat in this role, each with its fix.
- 01
Writing “various administrative duties”
It is the phrase that turns five years of experience into one useless line. Break it down by process — invoicing, purchasing, credit control, filing, phone — and give the volume of each.
- 02
Claiming advanced Excel without proof
It is the claim that collapses fastest in a technical test. Write the function or tool and what you used it for; if it was Power Query or macros, say so, because almost nobody does.
- 03
Not naming the company's sector
Administration in construction, a clinic or a haulage firm means different paperwork (applications for payment, insurers, CMR notes). The sector is what makes your experience usable.
- 04
Leaving out data protection
An administrator handles personal data daily. Mentioning GDPR training and handling confidential information shows judgement that this role pays for.
12
What a administrator earns
So you can tell whether an advert is at market rate before applying.
- Usual range
- Typically £24,000-£30,000 a year, higher with bookkeeping or payroll duties
- What moves the figure
- The step up comes when the role owns a process — purchase ledger, credit control, payroll — rather than providing general support.
- Where the figure comes from
- Ranges observed in UK administrator adverts through 2026.
Frequently asked
Questions about a administrator CV
- How do I prove my Excel level?
- With an achievement that uses it: “automated tracking of 320 monthly invoices with pivot tables and Power Query, cutting month-end from two days to four hours”. That is the only way the claim survives a technical test.
- Is an administrator CV different from an office assistant one?
- The content is similar, the headline is not. Assistant implies support and supervision; administrator implies owning a process. Match the headline to the advert's exact job title, which is also the keyword being filtered.
- Should I list software versions?
- No versions, but do name the systems. A recruiter searches for “Sage”, “Business Central” or “Xero”, never for “Excel 2019”.
- How long should the CV be?
- One page under ten years' experience, two at most beyond that, with older roles condensed to a line and detail kept on your last three.
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